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Job Descriptions and Organisation Structures

Job Description Writing Services in Dubai

A job description is an internal company document that defines the job requirements, job responsibilities, type of experience and qualifications required, any specific skills, languages, computer knowledge, etc. It also explains details about the type of person/personality who would be suitable for the job and the reporting structure and team size.

 

Very detailed job descriptions may specify how much indoor or outdoor work is involved, listening and talking time, standing and sitting percentages, traveling, etc. 

It would also indicate how your performance will be measured (KPA and KPIs) and what is the monthly or annual budget for this role i.e fixed salary-base salary, house rent allowance and travel allowance, benefits like medical insurance, and annual tickets, and perks like commissions, memberships, etc.

A detailed job description usually contains

  • Job Title and Summary

  • Job responsibilities

  • Required Work Experience

  • Education Qualifications

  • Skills and Training

  • Certifications, licenses

  • Reporting Structure and Team

  • The physical and non-physical activity involved

  • Working Environment

Why is a Job Description important?

A job description is an important part of the job application process. It explains details about the responsibilities and skills required to perform the job and helps the job applicant understand how much of a transferable skill set he/she has.

For employers, the job description helps measure the suitability of a candidate for the job and in each desired area. A job description is almost a measuring tool for initial comparison or benchmark with the candidate's experience. It helps recruiters and human resource departments shortlist candidates for interviews.

What is the main purpose of a Job Description?

A job description helps to determine the suitability of a candidate for a specific job and is mainly based on experience, education, skills, and personality traits.

Advantages of a Job Description

  1. Provides the employee with the objectives and expectations of the position.

  2. Allow the candidates to measure and assess their suitability for the position.

  3. Support the recruitment team in shortlisting candidates.

  4. Helps prepare interview questions for the hiring team.

  5. Sets goals for the company to achieve and the employee to grow.

  6. Help evaluate employee performance during a performance appraisal.

  7. Helps formulate training plans for the job and future growth.​

Disadvantages of a Job Description

  1. Is not full proof but forms a strong guideline of filtering candidates based on their job application only and not them in person.

  2. For newly created and untested positions, the job description may need improvisation and changes depending on how the role unfolds.

  3. Inaccurately (or keyword on-specific) job descriptions will result in CVs being missed due to a lack of keyword accuracy.

  4. Can shortlist only keyword-accurate or thoroughly reviewed CVs but lacks the ability to assess personality traits.

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